How do Crossref Sponsored Partners handle billing for their members?

Billing Process for Members Under a Crossref Sponsored Partner

When organizations join Crossref through a Sponsored Partner, the billing process is managed differently than for direct Crossref members. Below is an overview of how billing is typically handled:

1. Who Handles the Billing?

• Sponsored Partner as the Billing Entity: The Sponsored Partner manages all financial transactions with Crossref, meaning members do not pay Crossref directly.
• Consolidated Payments: The partner collects payments from its members and makes bulk payments to Crossref, streamlining the process.

2. Membership & DOI Fees

• Membership Fees: Some Sponsored Partners may cover the Crossref membership fee entirely, while others charge a small administrative fee to their members.
• DOI Registration Costs:
• Some partners absorb the DOI fees, offering free DOI registration as part of their service.
• Others charge members per DOI, often at a discounted rate compared to direct Crossref membership.

3. Additional Fees

• Service Fees: Some Sponsored Partners charge for additional services such as metadata management, technical support, and integration assistance.
• Tiered Pricing Models: Depending on the partner, pricing may vary based on the number of DOIs registered, the volume of content, or additional publishing services provided.

4. Payment Processing

• Invoices & Payment Methods: Sponsored Partners issue invoices to their members, which can usually be paid via bank transfer, credit card, or other digital payment methods.
• Frequency of Billing: Payments may be processed monthly, quarterly, or annually, depending on the partner’s policies.

5. Efficient Billing Solutions

• Scholar9 and OJSCloud offer integrated solutions where DOI fees and metadata services are managed efficiently. These platforms automate invoicing, ensure transparent pricing, and provide seamless payment processing for members.

Key Benefits of Sponsored Partner Billing

✔ Simplified Transactions – No need to manage direct payments with Crossref.

✔ Cost Savings – Potentially lower fees due to bulk registration discounts.

✔ Predictable Costs – Clear pricing models help organizations plan their budgets effectively.